The Association called Festival dei Popoli – Italian Institute for Social Documentation Film ONLUS is established with headquarters in Florence.
The Association is not for profit. The distribution, even indirectly, of profits, operating surpluses, reserves and / or capital, during the life of the entity is expressly prohibited.
The Association must obligatorily re-use any profits obtained for the realization of institutional and related activities.
The Steering Committee will be able to transfer the headquarters of the Association to the Municipality of Florence.
The tasks of the Association are:
a) the organization of a center – open to the public – including a film library, a video library, a library and a photo library, for the collection, cataloging and analysis of audiovisual materials and for the study of documentation problems in human sciences : to this end, it may also avail itself of the collaboration of universities, foundations, research and documentation centers, Italian, foreign or international film and television bodies;
b) the organization of the Festival dei Popoli – International Review of Social Documentation Film;
c) the organization of conferences, seminars, debates, training and study courses, monographic or retrospective reviews;
d) the publication, even on a periodic basis, of materials relating to the activity or areas of interest of the Association;
e) the promotion and production of audiovisual material of social documentation;
f) the promotion of circuits for the programming of audiovisual material of social documentation;
g) the diffusion of filmic and audiovisual material of social documentation in general, directly or also through public and private bodies and institutions.
The Association performs its institutional tasks by means of:
a) membership fees;
b) State subsidies;
c) contributions from the European Union;
d) ordinary and extraordinary contributions from the Tuscany Region;
e) ordinary and extraordinary contributions from Local Public Bodies;
f) grants and contributions from other bodies and associations and private individuals, including foreigners;
g) any other income or contribution received by the Association.
Bodies of the Association are:
a) the Assembly;
b) the Presidency;
c) the Steering Committee;
d) the Board of Statutory Auditors.
Members of the Festival dei Popoli can be those who, due to professional competence or proven ability, are able to contribute to the pursuit of the Association’s purposes.
The list of shareholders is contained in the shareholders’ register specifically set up at the registered office.
There is an annual membership fee, the amount of which is set by the Steering Committee.
The admission of new Members is approved, on the proposal of the Steering Committee, by the Assembly of Members, with the favorable vote of at least two thirds of those present. An appeal to the Board of Statutory Auditors is allowed against the denied admission within 20 days of the relative communication.
The qualification of member is lost due to resignation, due to arrears in the payment of the membership fee for two consecutive years, or, by resolution of the Assembly on the proposal of the Steering Committee, for forfeiture following non-participation in the Association’s activities for at least two consecutive years or for exclusion due to serious reasons. An appeal to the Board of Statutory Auditors is allowed against the exclusion within 20 days of the notification of exclusion.
The Assembly is made up of Members in good standing with the annual membership fee.
The Assembly defines the general guidelines of the Association. It is also the task of the Assembly:
a) read the Presidency, the Steering Committee, the Board of Statutory Auditors;
b) examine by 30 April of the following year the financial statements closed on 31 December of each year and the report of the Chairman accompanying him together with the report of the Board of Statutory Auditors;
c) examine the annual program of activities and the general annual budget proposed by the Director
d) approve the admission of new members.
The Assembly meets at least once a year and whenever the President or a third of the Members deem it appropriate.
The convocations with the agenda set by the President must be sent to the Members by e-mail, or by fax, or by registered letter with return receipt, at least 15 days before the date set for the Assembly. The registration of the e-mail sent, the notification of sending the fax or the postmark are valid respectively.
The Assembly is validly constituted with the presence of more than half of the Members. Each Member can be the bearer of a maximum of two proxies.
The Assembly can validly deliberate only on the points indicated in the agenda, unless all the Members are present or represented.
With the exception of the cases expressly provided for in this Statute, the resolutions of the Assembly are taken by simple majority of those present.
Proposals for amendments to the articles of association must be specifically attached to the agenda for calling the Shareholders’ Meeting, under penalty of annulment of the related resolution. These changes must be approved by at least two thirds of those present.
The Assembly can revoke corporate offices with a reasoned resolution taken by an absolute majority of those entitled. In this case, the Assembly elects the corporate offices thus lapsed, which remain in office until the expiry of the mandate of the other members.
The Presidency, elected by the Assembly, is made up of a President and two Vice-Presidents.
The President has all the powers of representation of the Association and has the social signature; convenes and chairs the Assembly and the Steering Committee.
In the event of his absence or impediment, the President is replaced by the Vice-Presidents.
The Assembly can elect an honorary President of the Association.
The Steering Committee, elected by the Assembly, is composed of a President, two Vice-Presidents, and no more than 10 other Members, all elected by the Assembly. In the event of a tie, the vote of the President prevails. It is the task of the Steering Committee, within the general guidelines approved by the Assembly:
a) to adopt the resolutions of ordinary and extraordinary administration, useful for the pursuit of corporate purposes;
b) to prepare the final balance sheet at 31 December of each year, to be proposed to the Assembly;
c) to appoint the Director, according to the regulations in force relating to the attribution of professional appointments;
d) to approve the annual program and the budget presented by the Director, by propose to the Assembly;
e) appoint, on the proposal of the Director, an International Committee of Experts to collaborate with the Association;
f) to appoint, on the proposal of the Director, an organizing committee for the annual review and any other working groups with specific purposes;
g) propose the admission of new Members to the Assembly;
h) decide on the annual membership fee;
i) perform other tasks and functions ions delegated to it by this Statute. The coordination and execution of specific resolutions or sectoral programs can be delegated to individual members of the Steering Committee, without prejudice to the competences of the other statutory bodies. The Steering Committee is convened and chaired by the President. Its sessions are valid with the presence of more than half of its members. It decides by a majority of those present, except in cases where the present Statute provides for qualified majorities.
The Director, appointed by the Steering Committee, coordinates its activities and oversees the execution of the related resolutions. Moreover:
a) may be delegated by the Steering Committee and the President to exercise their duties;
b) can take, in agreement with the President, urgent resolutions which must be submitted to the ratification of the first meeting of the Steering Committee, if he does not have a suitable proxy;
c) draws up and presents the Association’s annual program and budget to the Steering Committee;
d) proposes to the Steering Committee the composition of the International Committee of Experts;
e) proposes to the Steering Committee the composition and duration of the Organizing Commission for the annual Review, and those of any other working groups, and coordinates their activities.
In case of absence or impediment, its functions are exercised by the Board of Directors collectively or, by proxy, by its members.
The Presidency and the Steering Committee must be chosen from among the Members of the Festival dei Popoli.
The Board of Statutory Auditors, elected by the Shareholders’ Meeting, is made up of three standing members and two alternates.
The Chairman must be chosen from among those enrolled in the Register of Auditors.
The Board of Statutory Auditors controls the administration of the Association and reports it to the Assembly.
The report and the findings of the Board of Statutory Auditors are, by the same, transmitted to those who have contributed to the economic needs of the Association during the year with grants, contributions or disbursements exceeding 5,000 euros.
The Board of Statutory Auditors judges without appeal ex bono et aequo on appeals against denied admission or exclusion from the status of shareholder. In this regard, it must make an urgent decision within 60 days of receiving the appeal, respecting the principle of cross-examination.
The Presidency, the Steering Committee and the Board of Statutory Auditors remain in office for 3 years.
The dissolution of the Association is resolved by the Assembly of Members with a favorable vote of at least two thirds of those entitled, with a resolution indicating the reasons, appointing the liquidator, and fixing the destination of the corporate assets taking into account the provisions of the following Article 14.
The final liquidation assets will be donated for purposes of public utility or to another ONLUS, subject to an appeal by the Authority provided for by Law 664/96.